Lifecycle Events & Timing Race Participation Terms & Conditions

Limitation of Liability, Indemnity and Refund Policy

1. What is this document?
In broad terms, this is an agreement with you that limits liability under certain circumstances for loss, damage or injury you may suffer arising from your participation in the event. It is important that you read and understand the contents hereof, as you will be bound to these terms.

2. When does this Limitation of Liability and Indemnity apply to you?
This Limitation of Liability and Indemnity applies to all participants. It does not matter who or how you entered for the event. This Limitation of Liability and Indemnity applies to you even if someone else submitted your entry. Any person who enters someone else for an event warrants that they have been authorised to do so and to can legally bind the participant to this agreement.

3. Can children participate without their parents’ or guardians’ consent?

No. If you are a minor, i.e. younger than 18, you may not participate unless your parent(s) or your legal guardian(s), have agreed to be bound by this Limitation of Liability and Indemnity.

If you are a minor, by giving permission for you to participate in the event, your parents or legal guardians agree not to bring any claims against us for losses or damages they may suffer as a result of injury or death you may have suffered as a result of your participation in the event. They also agree to only claim on your behalf for losses, damages and injuries you may suffer as a result of your participation in the event to extent allowed for in this agreement.

IF YOU ARE ENTERING ON BEHALF OF YOUR MINOR, YOU CONFIRM THAT YOU ARE DULY AUHORISED IN LAW TO ACT AND LEGALLY BIND THE MINOR. YOU AGREE TO HOLD THE ORGANISER HARMLESS FROM ANY CLAIMS AGAINST THE ORGANISER AS A RESULT OF THE ABSENCE OF SUCH LEGAL AUTHORITY.

4. Are there risks associated with the event?
Yes. It is an event with many participants. Some are professionals, but others are novices.

The event is a large sports event attracting large numbers of participants, even more spectators and takes place at high speeds on an extended course running over a varied terrain that could include urban areas, nature reserves, mountainous terrain and gravel roads. You accept that we cannot manage all potential risks, even foreseen ones, otherwise it would not be feasible to organise this event.

YOU THEREFORE UNDERSTAND THAT THERE ARE RISKS AND HAZARDS ASSOCIATED WITH AN EVENT LIKE THIS AND THAT THE POSSIBLE EFFECTS OF THESE RISKS CAN RANGE FROM MINOR INJURIES TO SEVERE INJURIES TO DEATH, AND IN RELATION TO YOUR PROPERTY CAN RANGE FROM MINOR DAMAGE TO SEVERE DAMAGE TO COMPLETE DESTRUCTION OR LOSS.

5. Who are covered by this Limitation of Liability and Indemnity?

The organisers (including their directors, shareholders and employees) are covered by this Limitation of Liability and Indemnity as well as the volunteers who help with the event, the local authority where the event is held and road maintenance agencies if the event takes place on a road under its concession.

6. Who are NOT covered by this Limitation of Liability and Indemnity?

Doctors, paramedics and other medical personnel who attend to you at the event do so independently from us and they are not our representatives. It is your choice to make use of these services and you do so at your own risk.

7. Can you claim from us for any loss, damage or injuries you suffer?

AS FAR AS THE LAW ALLOWS, WE ARE NOT LIABLE TO YOU FOR ANY LOSS, DAMAGE, INJURIES OR DEATH YOU MAY SUFFER FROM PARTICIPATING IN THIS EVENT UNLESS THE LOSS, DAMAGE, INJURIES OR DEATH RESULTED FROM OUR FAULT AND THE CLAIM IS COVERED BY OUR PUBLIC LIABILITY INSURANCE COVER. THIS LIMITATION ALSO APPLIES TO ACTIVITIES ASSOCIATED WITH, OR INCIDENTAL TO, THE EVENT OR FROM USING ANY FACILITIES OR SERVICES WHICH ARE PROVIDED AT THE EVENT BY THE PARTIES COVERED IN PARAGRAPH 5 ABOVE.
WE DO NOT UNDER ANY CIRCUMSTANCES ACCEPT LIABILITY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGE.
THE EVENT IS ORGANISED ON A BEST EFFORT BASIS AND ALL WARRANTIES AS TO THE QUALITY OF THE EVENT ARE DISCLAIMED TO THE MAXIMUM EXTENT PERMISSIBLE AT LAW.

8. Can anybody other than the participant (such as dependents) who suffered damages else claim against us?

YOU AGREE THAT THIS LIMITATION OF OUR LIABILITY APPLIES TO YOU, YOUR ESTATE AND YOUR DEPENDENTS. Parents, legal guardians or dependents of a participant may claim against us, but only insofar as the participant who suffered the damages in the first place had a claim against us under the abovementioned clause and subject always to the terms of this Limitation of Liability and Indemnity in respect of such claim by the participant.

YOU AGREE TO HOLD US HARMLESS FROM ANY CLAIMS AGAINST US BY OTHER PARTIES (SUCH AS YOUR SPOUSE, DEPENDENTS) AS A RESULT OF YOUR LOSS, DAMAGE, INJURY OR DEATH.

9. Do we have insurance cover?

Yes, we have a public liability insurance policy in place, but our insurance cover will only pay out subject to the policy’s terms.

10. Are there any other rules that apply to the event?

Yes. The rules for each event are available on the webpage for the event or upon request from the event organiser. Our rules are there to promote your safety, and you agree to stick to the rules of the event and to obey our instructions.

Other rules also apply to the event, such as the rules of sporting codes or bodies, the road, local government rules and any rules that apply to a facility or area used for the event.

As a minimum the following rules apply for the event:

The event is open to any participant with their equipment, such as a bicycle or running shoes, in good working order.
Communication on event related matters may be done by e-mail, SMS, WhatsApp and/or social media. It is each entrant's responsibility to supply the correct contact details and keeping details up to date.
The organiser reserves the right to refuse any person's entry.
Every entrant shall participate carefully and with due regard to the safety of other participants and other road users. • In a cycle event, every rider shall wear a bicycle helmet with the strap securely fastened under his/her chin.
Every participant shall immediately comply with the instructions of a marshal and/or a traffic officer.
A participant may not use a personal music system, e.g. iPod, or a radio communication device, including a cellular phone, whilst riding.
A participant shall not use foul or offensive language or make offensive, indecent or inappropriate gestures.
A participant shall wear clothing appropriate for a family event at all times.
A participant shall not dispose of any litter along the race course except in refuse bins.
A participant shall provide reasonable assistance to any other participants involved in an accident while competing in the event.
For a cycling race, a rider shall be responsible to other riders for the proper control of his/her bicycle.
A participant may not participate whilst under the influence of alcohol or any drug or medication that prevents or might prevent a participant from properly participating in the event.
A participant shall not display on his/her bicycle, clothing and cycling equipment any writing, logo or item that is offensive.
Any reasonable medical or emergency evacuation costs incurred on behalf of a participant by the race organisers will be for the cost of the participant.

11. Photographs taken at the event

The organiser and/or Lifecycle Events and Timing and their service providers reserve the right to use any photograph/video taken at any organized or sponsored event, without the expressed written permission of those included within the photograph/video. The organiser and/or Lifecycle Events and Timing and their service providers may use the photograph/video in publications or other media material produced, used or contracted, including but not limited to; brochures, invitations, newspapers, magazines, presentations, websites, etc. A person attending an event who does not wish to have their image recorded for distribution should make their wishes known to the photographer, and/or the event organizers, and/or contact Lifecycle Events and Timing, in writing of his/her intentions. By participating in an event or by failing to notify, in writing, your desire to not have your photograph used by the organiser and/or Lifecycle Events and Timing, you are agreeing to release, defend, hold harmless and indemnify the organiser and/or Lifecycle Events and Timing from any and all claims involving the use of your picture or likeness. Any person or organization not affiliated with the organiser and/or Lifecycle Events and Timing may not use, copy, alter or modify the photographs, graphics, videography or other, similar reproductions or recordings without the advance written permission of an authorized designee of the organiser and/or Lifecycle Events and Timing.

12. What happens with your personal information?

You expressly agree that we may collect, use and share your personal information on the basis and with the people as described below.

When you create a profile and enter an event, we ask for information. This includes demographic information and information about your health. Your health information includes information about your medical aid and previous medical conditions.

You, or the person who has entered you, are our source where we get your information from. We only use the information to organise the event you have entered, to communicate with you about other events we are involved in and to send you promotional material from the sponsors of the event you participate in.

You agree that we may share your personal information with the Sports Association for this type of event and the event organisers of events you enter, and we may give your medical information to any emergency or health professional attending to you on event day for purposes of giving you medical treatment and care. We will not give your information to anyone else.

I affirm that I am of legal age and am freely signing this Agreement. I have read this Agreement and fully understand that I am giving up legal rights and remedies that I might have now or in the future.

If the participant is a minor, I affirm that I am of legal age and am the parent or legal guardian of that minor. On behalf of the minor, I have read this Agreement and fully understand that I am giving up legal rights and remedies that I, my spouse, a legal guardian for the minor, or the minor might have now or in the future.

13. What is our REFUND POLICY

REFUNDS will be assessed on a case by case basis. NO REFUNDS if you register and don’t pitch up on race day.